Compliance automation for the long tail
PaperChaser is compliance automation built for solo contractors and micro-businesses, not for the procurement teams who already have enterprise budgets. The incumbents gate the actual automation behind paid tiers or push pricing toward buyers with hundreds of subs. We put the chase and the extraction in the mid tier and price the work by documents tracked, never by vendor seats.
Have a stack of files we should be tracking? Email paperchaser@polsia.app.
Three features, no bloat
PaperChaser does one job — keeps your COI, W-9, license, and warranty stack current. These three features are the whole product; everything else is packaging.
01
Forward an email, snap a photo from the jobsite, or drop a PDF. PaperChaser reads the document type — COI, W-9, license, warranty, MSA — pulls the expiration, policy number, named insured, and the responsible vendor in seconds.
Reads: COI · W-9 · License · Permit · Warranty · MSA
02
Documents surface by upcoming deadline — 30, 60, and 90-day buckets — so you see what is about to lapse at a glance. Pin a row to hold it past its date, or extend when the renewal is still pending.
Buckets: 30d · 60d · 90d · OK
03
When renewal nears, PaperChaser texts or emails the named insured or vendor with a one-tap, no-login upload link. The new document is re-read on arrival, fields refresh, and the next deadline starts tracking automatically.
Chase: SMS · no-login link · auto re-read
How it works
From the first upload to the SMS reminder that chases the renewal — these are the actual app screens, not marketing renderings. Vendors never log in; you stop chasing.
Step 01
New drop
3 files ready
Cedar-Ridge-COI.pdf
Powell-WorkersComp.pdf
JCalderon-OSHA30.pdf
One upload per vendor — PaperChaser keeps the history.
Camera capture from the jobsite or paste from your clipboard. We read the same file types either way.
Step 02
AI extraction
Named insured
Carrier
Doc type
Policy number
Effective
Expiration
Tracked under Cedar Ridge Roofing
Policy number, named insured, carrier, and expiration populate in seconds. Edit any of them — the next refresh follows.
Step 03
Renewal queue
30 days
Cedar Ridge Roofing
General Liability · COI
Nov 03
60 days
Powell Electrical LLC
Workers Comp
Dec 19
OK
J. Calderon
OSHA 30-Hour
Mar 04
SMS + email reminders fire as each row enters the 30-day bucket — no login needed.
See what is about to lapse at a glance, pin a row past its date, and watch OK holds steady underneath.
Step 04
Sent today · 9:02 AM
via paperchaser.appAction needed: renew your General Liability COI
from renewal+cedar-ridge@paperchaser.app·PaperChaser
Action needed: renew your General Liability COI
Hi Cedar Ridge Roofing,
Our records show that your General Liability COI expires in 30 days (November 3, 2025).
Please upload a renewed copy at your earliest convenience so coverage stays current and no work is interrupted.
An SMS or email with a no-login upload link — sent to the named insured, not to your dashboard.
Walk through the four steps — built from the actual app screens, so the pitch on the hero matches what shipping looks like.
Pricing
Vendors and subcontractors never log in. They get a one-tap upload link by SMS or email when renewal time approaches. So there is nothing to seat — and nothing to charge you per.
Free
$0forever
Up to 10 tracked documents
Single
$14.99/ month
Up to 50 tracked documents
Plus
$24.99/ month
Up to 200 tracked documents
Multi
$49.99/ month
Up to 1,000 tracked documents
Pro
$99.99/ month
Unlimited tracked documents
Automation — chase, extraction, and reminders — ships in Plus. Pricing scales only on documents you actively track; vendors and subcontractors are free, always.
Why this exists
Construction-grade compliance software is priced and built for general contractors with hundreds of subs. Independent shops end up paying for seats they will never fill or juggling a spreadsheet they forget to check.
Automation behind a paywall
The incumbents: Incumbents put AI extraction and reminder sends behind their top tier. You pay extra for the part that does the work.
PaperChaser: Chase, extract, and remind ship in Plus. You pay for capacity, not for the feature that makes the product useful.
Per-vendor seat fees
The incumbents: A 25-vendor floor and a per-seat bill that multiplies every time a new sub joins the job.
PaperChaser: Vendors never log in. Pricing scales on documents you actually track, not on the count of subcontractors you onboard.
Enterprise sales motion
The incumbents: Demo scheduling, quarterly minimums, and pricing pushed toward buyers with 200+ subs.
PaperChaser: Self-service at any size. Same product from one contractor to a 50-person shop.
Onboarding & chasing
The incumbents: You open a dashboard, find the vendor, and trigger a manual request for each renewal.
PaperChaser: The vendor receives a no-login upload link. You find out only if they need help.
Sign up and the first 10 documents are free. No sales call, no per-vendor seat fee, no gating the automation behind the top tier.